DEF’s Action Plan 2001-2002
- Describes the enterprises for the remaining project period until the end of 2002
- Charts the frames for concrete actions and activities
- Ensures that the targets of the DEF project have been reached by the end of the project period.
The DEF project acts within the five main activity areas:
Projects and user facilities
The action plan for DEF 2001-2001 can be downloaded here.
The DEF projects includes a large number of initiatives. The activity area Concept development establishes the frames for the development work and ensures that all participants in the project co-operate on a common goal.
The steering committee wants the work within the activity area to result in a plan for a "DEF after DEF" organisation, including secretariat as per 1. April 2002. The organisation model must also include budget and financing model, guidelines for interaction and a five-year plan.
On the basis of the success criteria laid down for each activity area, deff.dk must be fully operational with access management, content and user facilities before the end of 2002.
The steering committee emphasises user involvement in the development and usage of the various DEF services, electronic information opportunities, user interfaces and DEF portal tools. Methods will be developed for involving the users and user surveys will be carried out currently.
Knowledge sharing has high priority and all products and methods developed with support from DEF will be offered as shareware among the DEF libraries in order to ensure the maximum exploitation of competencies and resources, accumulated in the DEF project.
The DEF portal www.deff.dk is established as the common access to the electronic research library. An important prerequisite for flexible exploitation of all the information resources, is the development of a common system for access management which gives the user – wherever he is placed – access to payable information resources. DEF also provides financial support for technical components which can be used in the individual library in the development of new services to the users.
In 2001 deff.dk became fully operational with a DEF Directory in constant development, access to bibliotek.dk and the possibility of cross-searching in the research library catalogues as well as links to ordering facilities. With the re-launching of deff.dk in September 2002, the portal now comprises four services: links collections, catalogue, periodical directory and the Danish Research Database.
Furthermore, a common access management system for electronic journals has been developed which is based on the LDAP protocol. The system can be used in connection with local access management as well as in connection with access via deff.dk
In close co-operation with the research libraries, components and methods are developed which can be used in the local IT structure.
The national infrastructure is based on the individual research libraries’ IT systems. It is therefore essential for a well-functioning and modern national infrastructure that the local systems operate on an equal and technically advanced level. During its initial years the DEF project has helped to provide the 12 major Danish research libraries with new library systems which are able to handle the comprehensive volume of data in the co-operation. Plans for the participation of the 44 medium-sized research libraries have simultaneously been prepared. With a gradual extension of DEF, the just over 200 small research libraries will be invited to take part in the co-operation, just as the public libraries will be given the opportunity of joining in due course.
The steering committee wants to ensure the establishment of a common technical level for the library infrastructure as well as making sure that the libraries’ IT will be further developed in accordance with the DEF concept and technological standards.
This will take place by providing grants criteria and application guidelines for participation in DEF which will guarantee the user’s central position, and this includes complying with demands for technical standards, exchange formats and levels of information.
DEF also endeavours to ensure the libraries’ chance to maintain and further develop the IT systems.
Grants are available for the purpose of encouraging and motivating the libraries to invest in the development of their current IT systems.
DEF supports the idea of the hybrid library where electronic catalogues interact with physical collections. Under the activity area digital resources focus is placed on support for the conversion of printed catalogues, digitisation, extension of the Danish Research Database and the purchase of electronic journals and databases in order to make a larger amount of information resources available via the Internet.
The research libraries’ co-operation in DEF’s license group is the obvious forum for decisions on the purchase of electronic journals and databases. The DEF secretariat handles the practicalities regarding the licenses and conducts concrete negotiations with the suppliers. The objective for the work within this area is – through a co-operative effort – to be able to make available a larger amount of electronic information for as many users as possible on financially viable conditions for the participating libraries.
Digitisation of collections
The steering committee wants for DEF to be active in the preparation and adoption of a national policy for digitisation. DEF also provides financial support for digitisation of relevant collections and journals. DEF further takes an active part in European digitisation co-operation (LIBER). The aim is to increase the amount of digital information resources in DEF.
The steering committee wants to improve the electronic access to the research libraries’ physical collections, thereby making them more visible and attract more users. Within the activity area, support is given for the conversion of paper-based catalogues and bibliographies on the basis on annual applications submitted.
The Danish Research Database
DEF supports the running and further development of the Danish Research Database. The project management at Risø Laboratory is constantly trying to increase the number of data suppliers and through technical development projects DEF seeks to improve the possibilities for delivering data to the base.
Projects and user facilities
DEF supports projects in the libraries aimed at developing new tools and methods for further development of the libraries’ service to the user as well as tools which support the end user’s handling of information resources.