The success criterion is that DEF ensures that all DEF libraries reach a uniform technological level which creates consistency between the systems so that technical interfaces are adhered to, technical standards are observed and common technological tools such as portal-toolkit are applied.
In order to optimise user access to the libraries’ resources, the DEF project and the DEF libraries/the information institutions must together ensure an optimal exploitation of the:
- financial resources
- technical resources and competencies
- technical standards and interfaces
- common system facilities and competencies
- common electronic information resources.
As regards technology, DEF considers it important to guarantee an IT level as uniform as possible in the DEF libraries/information institutions, as well as ensure the continued technical management and further development in the DEF co-operation also beyond 2002. Specifications for technical standards and exchange formats for participation in DEF have therefore been prepared. In order to enable the libraries/institutions to meet these demands, DEF provides grants for new system solutions or upgrading of existing library systems as well as conversion of existing data to a new system.
Through its grants policy DEF wishes for all libraries in research institutions and institutions of higher education
- to contribute to the establishment of further library system co-operations – both professional and institutional.
- through the library system co-operation to strengthen professional inter-institutional co-operations on the building of subject gateways
- to strengthen the libraries’ co-operative role with the mother institutions in connection with electronic (research) publishing
- to ensure an up-to-date technical level of the institutions’ library systems i.a. with Z39.50 system modules and servers
- to ensure extended electronic dissemination of the DEF portal and DEF’s electronic services.
This grant policy underlines the necessity for inter-institutional co-operations on purchasing and running of the libraries’/information institutions’ IT systems.
The aim is to develop new forms and methods of co-operation which are essential for the research libraries to appear as a virtual DEF organisation.
The virtual library will i.a. require:
- change from institutional thinking to subject area thinking
- establishment of new co-operation structures in virtual subject consortia across institutions boundaries, sizes and geography
- development of new co-operation models including development of common service functions, lending routes and regulations, economy (inter-institutional financing models), wholesale societies, resource sharing, development of common DEF service products etc.
- implement educational concept for competence development of staff
- introduce knowledge sharing within the DEF framework (mediate and reuse products, knowledge, competencies within DEF)
- develop educational concept for users.